Privacy Policy

Last Updated: January 25, 2026

KITA (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, disclose, and protect information when you use the KITA platform (the “Service”).

This Policy is in accordance with the Philippine Data Privacy Act of 2012 (Republic Act No. 10173) and its Implementing Rules and Regulations.

1. Information We Collect

We collect the following types of information:

a. Personal Information
Name, Email address, Contact details, Account credentials, Business or enterprise information, User role or access level.

b. Business and Usage Data
Inventory records, Product and supply data, Sales and operational data, Enterprise configuration and settings, Logs, timestamps, and usage activity.

c. Images and Scanned Data
Images uploaded or captured using the scanning feature, Extracted text or metadata from uploaded images.

d. Technical Information
IP address, Device type and browser, Operating system, Cookies or similar technologies.

2. How We Use Your Information

We use your information to:

  • Provide and operate the Service
  • Create and manage user accounts
  • Process inventory, enterprise, and analytics features
  • Improve platform performance and user experience
  • Ensure security and prevent fraud
  • Comply with legal and regulatory requirements
  • Communicate updates, service notices, or support messages

We do not sell your personal data.

3. Legal Basis for Processing

We process personal data based on one or more of the following:

  • Your consent
  • Fulfillment of a contract (use of the Service)
  • Compliance with legal obligations
  • Legitimate business interests, provided these do not override your rights

4. Data Sharing and Disclosure

We may share your data only with Authorized employees and contractors, Trusted third-party service providers (e.g., hosting, analytics, payment processors), or Government authorities when required by law. All third parties are required to handle data securely and confidentially.

5. Data Retention

We retain personal and business data only for as long as your account remains active, necessary to fulfill the purposes stated in this Policy, or required by law or regulatory obligations. You may request deletion of your data, subject to legal and operational limitations.

6. Data Security

We implement reasonable technical and organizational measures to protect your data, including Access controls, Secure servers and encryption (where applicable), and Regular monitoring and updates. However, no system is completely secure. Use of the Service is at your own risk.

7. Your Rights as a Data Subject

Under the Data Privacy Act, you have the right to:

  • Be informed
  • Access your personal data
  • Correct or update your data
  • Object to processing
  • Request data deletion or blocking
  • Data portability
  • File a complaint with the National Privacy Commission (NPC)

8. Cookies and Tracking

KITA may use cookies or similar technologies to maintain sessions, improve performance, and analyze usage patterns. You may disable cookies through your browser, but some features may not function properly.

9. Third-Party Links and Services

The Service may contain links to third-party websites or tools. We are not responsible for the privacy practices of these third parties.

10. Children’s Privacy

KITA is not intended for users under 18 years old. We do not knowingly collect personal data from minors.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Material changes will be communicated through the Service or via email. Continued use of the Service constitutes acceptance of the updated Policy.

12. Contact Information

For privacy concerns, data requests, or questions:

Business Name: KITA Business Solutions, Inc.
Location: Philippines